Excel 2007 tutorial 11 how to#

In the example below, we grouped by the change in OrderYear and summed on Total. This will bring up a pop-up in which you can select how the data should be grouped and summarized. Select all the data you want to summarize in the group. Grouping in Excel works best for structured worksheets that have column headings, no blank rows or columns, and data is sorted by at least one column. Luckily, Excel provides an easy way to collapse and expand the messy details to create a more compact and legible view. Spreadsheets with a bunch of complicated and detailed information can be hard to read and analyze. Group/ungroup columns to hide detail data

Column Widths - For when all your columns need to be a uniform width, this option saves a ton of time instead of adjusting them manually.Ħ.

Formats - Use this option to duplicate formats while leaving existing values and formulas.

Formulas - Need to keep that formula but don’t need the formatting? Formulas allow you to do just that.

Values - use this option if you only want to paste the text you see in the cells.

Some of the more popular Paste Special options include: To do this, copy your information as usual, but instead of using Ctrl + V, right click and select Paste Special from the menu. Instead of copying everything and removing what you don’t want, you can use Paste Special.

Say you want to copy and paste something but not everything like a just a number or format. As if Ctrl + C and Ctrl + V didn’t make copying easy enough, Microsoft built Paste Special. Consider the simple copy and paste functions. There are so many different ways to accomplish tasks in Excel. This is useful if you’ve changed your spreadsheet and want to add more to printable area. In the same drop-down menu, there’s the option to clear the print area. On the Page Layout ribbon, click the drop-down under Print Area and select Set Print Area. To set your print area, highlight the cells you want printed. If you like to keep all your work on one spreadsheet but only need to print out a certain portion, setting the print area is a great way to save time when you hit Ctrl + P.

Excel 2007 tutorial 11 how to#

Now that you know how to automatically update what prints in the margin, another time-saving trick is set up print areas for your tabs to update what prints within the margins. Next, add the following text to your header footer: File name To make sure you don’t have to update these values every time you need to print a spreadsheet, you can add formulas that update automatically.įirst, change your view of Excel so you can see the header and footer. One of the best ways to keep track of what's printed out of Excel is by adding page numbers, timestamps and file paths to the header or footer. While it seems everything is going paperless, sometimes there’s still a need to print. Just filter on the date column and select your desired time frame.įrom our example, you can quickly see there were only two orders in September 2014. For example, let's say you wanted to see how many orders were made in a certain time frame. Here, you can select different values in the table and sort them. Now there will be a drop-down arrow at the top of each column in the filter. Then, click the funnel icon in the top left of the Home ribbon. To do this, highlight all the data you want included in the filter (a quick way to do this is Ctrl + A). This is so useful because it allows you to rearrange and summarize data in a way that’s actually useful. Excel’s basic function for handling all this information is the Sort & Filter function. Speaking of a lot of data, Microsoft has amazing tools to handle it all, which probably explains why it became the most important workplace computer program around the world. With your customized QAT you’ll be blazing through your next spreadsheet with ease. Once you have your favorites added, you can also rearrange your QAT shortcuts by right-clicking on it and then clicking “Customize Quick Access Toolbar.” in the menu. One of my personal favorites in my QAT is the Sort & Filter function as I usually work with a lot of data. Microsoft offers several ways to make this happen but the easiest way is to right-click on what you want to add and select “Add to Quick Access Toolbar”. Instead of switching between the different tabs of the ribbon every time, you can add your personal favorites to what’s known as the Quick Access Toolbar.

But most beginners use just a few of these repetitively. Looking around any version of Excel you’ll notice there’s an endless array of tools at your fingertips. Adding frequent actions to quick access toolbar